Registration Databases

Registration Databases

A Colorado administrative unit (AU) is a school district, board of cooperative services, charter school network, charter school collaborative, or the State Charter School Institute that provides educational services to exceptional children. AUs are responsible for the local administration of Article 20 of Title 22, C.R.S. They oversee and provide educational services to gifted students and children with disabilities.

Step 1: TVIs obtain signed Parent Consent Forms and then register students in their school district/administrative unit (AU) with "Visual Impairment, Including Blindness":

• School-based teachers of students with visual impairments (TVIs) obtain signed Parent Consent Forms and then register new 3-21 year old students in their administrative unit (AU) with "Visual Impairment, Including Blindness" or “Deaf-Blindness.”

• A Shared Vision, Anchor Center for Blind Children, or CSDB early intervention program TVIs obtain Parent Consent Forms and then register new 0-2 children and, if applicable, 3-5 aged students from their agencies with visual impairment, including blindness or deaf-blindness.

• Parents of new homeschooled children sign the Parent Consent Form to register their child/children who have visual impairment, including blindness or deaf-blindness.

Use the most current version of the Parent Consent Form and the CIMC Registration Form to register your students with visual impairment, including blindness (VIIB) or deaf-blindness the day TVI services begin in your Administrative Unit (AU), A Shared Vision, Anchor Center for Blind Children, or  CSDB early intervention program.

TVIs must first submit a signed Parent Consent Form, then TVIs may submit a completed CIMC Registration Form to have your student added to the statewide registration and library databases. If necessary, TVIs may submit partially complete Registration Forms and submit the missing information at a later date.

You may submit Registration Forms every day of the year.

Step 2: TVIs Exit students:

Exit students with VIIB the day TVI services stop or the day the student is withdrawn from your administrative unit, approved agency, or homeschool program, the most current version of the CIMC Exit Form.

Exit Forms may be submitted every day of the year.

Step 3: Update your district's statewide registration report:

Update your statewide registration database report on a regular basis. Monthly updates are highly recommended.

Administrative Units, A Shared Vision, Anchor Center for Blind School, CSDB early intervention program, and parents of eligible homeschooled children will be asked to edit Statewide Registration Database Reports to reflect any changes that have taken place (new Registration Forms, Exit Forms, updated eye exam dates, updated signed parent consent forms, updated MDB/FDB Forms, etc.).

Statewide Registration Database Reports may be updated every day of the year. Call the CIMC staff if you need a current copy of your district's Statewide Registration Database Report.

Step 4: On the first Monday in January: complete your annual federal quota census:

Update your Federal Quota Census count information to reflect the current count cycle which occurs on the 1st Monday in January, annually.

Look at your statewide registration database report and identify those students who meet the eligibility requirements of the Federal Quota Census (see below).

Notify the CIMC which students should be included in the current January Federal Quota Census count. 

Your administrative unit / approved agency / homeschool program must have a current eye health report on file, from an Optometrist or an Ophthalmologist, which verifies legal blindness along with a signed Parent Consent Form. A signed MDB/FDB form is optional document that can be used for an eye doctor to verify legal blindness. Beginning with the January 2023 Census, a new IDEA eligibility category was added for public school students, ages 3 to 21 years, with Individualized Education Programs (IEPs) and who have met special education eligibility requirements as learners with visual impairments, including blindness or deaf-blindness.