Intro To The CIMC

Housed on the campus of the Colorado School for the Deaf and the Blind (CSDB), the Colorado Instructional Materials Center (CIMC) provides braille and large print textbooks and novels, as well as instructional products, to teachers of students with visual impairments (TVIs) licensed by the Colorado Department of Education (CDE) for use by students who have been identified as “Visually Impaired, Including Blindness” in Colorado schools at less than college level. The CIMC is able to purchase books through funds provided by CDE, Colorado administrative units, and the APH Federal Quota Program.


What can the CIMC provide?

  • Registered students may access one (1) copy each of specific textbooks or novels needed in braille or large print formats.
  • Registered students may access one (1) copy of an available e-book textbook or novel in electronic large print format for access on a tablet computer.
  • Students with IEPs identifying a need for braille instruction or materials may have access to one (1) Perkins brailler.
  • Federal Quota eligible students may access adapted educational materials and instructional products specifically designed for use by persons who are blind/visually impaired by the American Printing House for the Blind (APH).
  • TVIs may have access to a professional lending library of books and videos.

Although the CIMC strives to provide as many textbooks and instructional products as possible, the CIMC is not intended to be the sole source for the provision of all educational materials needed by students who are blind/visually impaired. The CIMC’s role is to help supplement the needs of Colorado students. Colorado AUs have the ultimate responsibility for providing services and materials to students.

On behalf of the Colorado Department of Education (CDE), the CIMC manages a registration database of all students who are blind/visually impaired from birth through 21. This includes students receiving TVI/COMS services with a/an:

  • Individual Family Service Plan (IFSP)
  • Individualized Service Plan (ISP)
  • Individualized Education Program (IEP)
  • No Formal Plan
  • 504 Plan

This data is updated on a daily basis, year round.

January Count Date: Monday, January 4, 2021

The Federal Quota Census is a count of the legally blind citizens across the United States. It has occurred on the first Monday in January since 1874.

Due Date: Friday, February 26, 2021

Legally blind students are counted on the first Monday in January of each calendar year for the Federal Quota program, administered by the American Printing House for the Blind (APH). Federal Quota funds generated by students who meet the Federal eligibility requirements of legal blindness are used to acquire educational materials specifically developed and manufactured by the APH. The CIMC serves as a repository of these materials for teachers of students with visual impairment (TVIs) in Colorado Administrative Units to access for their quota eligible students. The requirement for a signed Parent Consent form went into effect January 2018 for the Federal Quota Census.

Your Responsibility

  • It is the responsibility of administrative unit TVIs to register ALL students receiving vision/orientation & mobility services.
  • This includes students with a/an: IFSP, ISP, IEP, no formal plan, and a 504 plan.
  • Printed database reports that list “active” students within your AU are available for your records at any time, just contact the CIMC at (719)578-2196skype call.

Count 2: Federal Quota Count

The CIMC also manages two Federal Quota Census accounts for the Colorado Department of Education (Accounts #022, and #023), and one Federal Quota Census for the School for the Blind (Account #020). The census account occurs on the first Monday in January annually. As outlined in Congress’ “Act to Promote the Education of the Blind”, this annual count of eligible students who are legally blind generates Federal Quota funds that are used to maintain a repository of adapted educational materials manufactured by the American Printing House for the Blind (APH) which is housed at the CIMC. Items in the repository may be checked out by certified TVIs working for Colorado School districts for use by quota eligible students.

  • It is the responsibility of AU teachers to determine which students meet the definition of blindness for inclusion in the Federal Quota Census.
  • It is the responsibility of AU teachers to file supporting documentation in the student’s school file  (typically eye health reports) for students they have determined to meet the definition of blindness for inclusion in the Census.
  • It is the responsibility of AU teachers to file, and share with the CIMC, a signed Parent Consent form. This was a new requirement implemented with the January 2018 Federal Quota Census. Parents have the option not to sign the Parent Consent form. This would mean that their child would not be counted in their administrative units census count, no federal quota funds would be generated, and the school district would not be able to access the repository of instructional products managed by the CIMC.
  • CIMC staff are responsible for the data entry of student information into the Federal Student Registration System (SRS) database of the Federal Quota Census.
  • TVIs may access the CIMC repository of APH products for use by students after eligibility for the Federal Quota has been confirmed by the CIMC staff.
  • APH products desired for non-eligible students are the responsibility of the AU and may be purchased from APH’s shopping site by consumers: Link to shopping site..
  • Teacher requests for products will be prioritized based on funding availability.
  • The CIMC reserves the right to ask for additional information if an order needs clarification. Clarification of the request may result in the modification of orders.